I’ve been writing call sheets for a few years now for everything from a one day corporate video shoot to a 5 part TV Series shot in various exotic locations around the world.
I’m going to share with you some of our templates that we use for short dramas, documentaries and corporate videos. You can upscale or downscale these call sheets and tailor them to your own production.
Download the templates here
If you want to know a bit more about writing call sheets, check out my other blog post on ‘How to write call sheets for small film productions‘.
The aim of a call sheet
When writing a call sheet make sure you keep it to 1-2 pages tops – the aim of the call sheet is for crew and cast to know the following:
- How to get to and from the location.
- What time and where to be.
- Who’s going to be there and how to contact them.
- What preparation they will need in terms of clothing, equipment, etc.
It should take some of the pressure off the production crew and help free up your time so you’re not bombarded every two minutes with questions!
You will need to supplement your call sheet by attaching all or some of the following information, depending on what’s applicable:
- Risk Assessments
- Shooting schedules
- In depth travel and accommodation information
- Itineraries (this mainly applies to large shoots where there are lot’s of travel arrangements)
Don’t overload it
Remember, the aim of the call sheet is for ALL crew and cast. There’s no need to go into massive detail, it’s just a general summary of what is happening that day.